# IN SCAN AND DATA ENTRY MODES

## Overview

Change the file format (file type, compression mode/compression ratio) for sending a scanned image at the time of transmission. In addition, if the scanned originals are divided into separate files, the number of pages per file can be changed.
The file type of [B/W] mode and the file type of [Colour/Greyscale] mode are linked. The file type cannot be set separately for each. (When [JPEG] is selected for [Colour/Greyscale] mode, [TIFF] is automatically selected for [B/W] mode.)

###### File format combinations

[Colour/Greyscale] tab | [B/W] tab
--- | ---
PDF | PDF
High Compression PDF | PDF
High Compression PDF (Ultra Fine) | PDF
PDF/A | PDF/A
High Compression PDF/A | PDF/A
High Compression PDF/A (Ultra Fine) | PDF/A
Encrypted PDF | Encrypted PDF
Encrypt/High Compression PDF | Encrypted PDF
Encrypt/High Compression (Ultra Fine) PDF | Encrypted PDF
TIFF | TIFF
JPEG | TIFF
XPS | XPS

- The file format for sending a scanned image is specified when the destination is stored in a one-touch key; however, you can change the format at the time of transmission.
- If [PDF/Encrypt] is specified for the file format, the password entry screen appears when scanning. Enter a password with up to 32 characters.

Note the following when "PDF/High Compression" is specified in the [Colour/Greyscale] file format.

- When broadcasting to an address with "PDF/High Compression" specified, all files for the scanner will be sent as High Compression PDF files.
- When broadcasting to an address with "PDF/High Compression" or "PDF/High Compression/Ultra Fine" is specified, all files for the scanner will be sent as High Compression PDF (Ultra Fine) files.
- If "PDF/High Compression" is specified, the resolution cannot be changed in the scanner mode. The resolution is set to 300 × 300 dpi.
- If "PDF/High Compression" is set when a resolution setting has been specified in scanner (or other) mode, the resolution setting will be cancelled and the High Compression PDF resolution will be used for transmission.
- When "PDF/High Compression" is selected, [Resolution] cannot be changed while waiting for the next original or in [Function Rev.] in the job build settings.
- If "PDF/High Compression" is set when an original type setting has been specified in scanner (or other) mode, [Photo] will change to [Text/Photo] and [Map] will change to [Text/Printed Photo].

## Operation

1. #### Tap the [File Format] key

2. #### Tap the [Colour/Greyscale] tab or [B/W] tab

   - The format setting for [Colour/Greyscale] mode is the file format with the colour mode set to Full Colour or Greyscale.
   - The format setting with the [B/W] tab applies to the transmission in Mono2.

3. #### Tap the key of the desired file type

   ###### When [Colour/Greyscale] tab is selected:

   ###### When [B/W] tab is selected:

   The [Colour/Greyscale] tab displays the [Compact] and [Ultra Fine] checkboxes. If you check the [Ultra Fine] box to , you can send a file by reducing its size but without reducing the image quality. You can select the [Ultra Fine] for high-compression PDF setting only.

4. #### Tap the desired compression mode key or tap the desired compression ratio key

   [Bk Letter Emphasis] in the [Colour/Greyscale] tab is a file format that reduces the data size while suppressing deterioration of black text.

5. #### Check the [Specified Pages per File] box to , and specify a number of pages per file

   Tap the numeric display field, and change the current setting using numeric keys. This will be convenient for finely adjusting the entered size.
   After the settings are completed, tap .
   - If the [Specified Pages per File] box is checked to , one file is created for all scanned pages.
   - When [Specified Pages per File] is selected, consecutive numbers are added to the created file names.
   - When [JPEG] is selected for the file type, one file is created for each page. Therefore, the [Specified Pages per File] checkbox is not displayed.

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