# PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED

## Overview

The user information (such as login name and password) that must be entered varies depending on the authentication method being used. Therefore, check with the administrator of the machine before printing.

- The button that is used to open the printer driver properties window (usually [Property] or [Print Preferences]) may vary depending on the application.
- When black and white printing is set in the printer driver, printing is possible without entering user information. For black and white print settings, see "SELECTING COLOUR MODE". Other print functions may also be restricted. For details, check with your administrator.
  The number of pages printed is added to the "Other User" count.

- If you have configured "Printing Policy" in the [Configuration] tab so that user authentication is always performed, users are required to be authenticated for each printing.
- The machine's user authentication function cannot be used when the PPD driver is installed and the Windows standard PS printer driver is used. Therefore, printing will fail if printing by an invalid user is disabled in the Setting mode (administrator).

###### To disable printing by an invalid user:

In "Setting mode (administrator)", select [User Control] → [Default Settings] → [Disabling of Printing by Invalid User].

## Operation

1. #### In the printer driver properties window of the application, select the printer driver of the machine and click the [Preferences] button

2. #### Click the [Job Handling] tab

3. #### Enter user information

   - When authentication is carried out using the login name/password, set the [Login Name] and [Password] checkboxes to , and enter your login name and password. Enter the password using 1 to 32 characters.
   - When authentication is carried out using the user number, select the [User Number] checkbox and enter your user number using 5 to 8 digits.
   If you have configured "Printing Policy" in the [Configuration] tab so that user authentication is always performed, user information cannot be entered here.
   User information must be entered in the dialog box that appears each time the user starts a print job.

4. #### Enter the user name and job name as necessary

   - Click the [User Name] checkbox, and enter your user name using up to 32 characters. The entered user name will appear on the touch panel of the machine. If you do not enter a user name, your PC login name will appear.
   - Click the [Job Name] checkbox, and enter a job name using up to 30 characters. The entered job name will appear as a file name on the touch panel of the machine. If you do not enter a job name, the file name set in the application will appear.
   To have a confirmation window appear before printing starts, select the [Auto Job Control Review] checkbox.

5. #### Click the [OK] button to start printing

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