# AUTHORITY GROUP LIST

This is used to store the settings relevant to user authorities in advance for each group. The authority of each user is specified by selecting one of these registered groups when the user is registered.

- [Add] key

- Use this to add a new group.

- List display

- This shows the currently stored groups. Selecting a group name displays the edit screen for that group.

Storing authority groups
When you tap the [Add] key, the registration screen appears. Up to 20 groups can be registered.
For detailed information about each of the settings, see "List of settings and factory default settings of template groups".
Editing an authority group
Selecting a group from the list displays the edit screen for that group. For detailed information about each of the settings, see "List of settings and factory default settings of template groups".
To return a group to the factory default state, select the group from the list and select any of options [Return to the Administrator Authority], [Return to the system administrator authority.], [Return to the User Authority], [Return to the Guest Authority] and [Return to the scanner prohibited authority.].
Tapping the [Execute] key resets the group status to the factory default.
List of settings and factory default settings of template groups

Item | Description
--- | ---
Group Name | Store a name of group (up to 32 characters).
Select the Group Name to be the Registration Model | Select one of the previously stored groups for use as a template for the new group. When selected, the settings of this group are applied. The factory default groups and their settings are shown below.
| Admin | System Administrator Authority | User | Guest | Scanner Prohibited Authority
Copy
Approval Setting | Allowed | Prohibited | Allowed | Allowed | Allowed
Special Modes Usage | Allowed | Prohibited | Allowed | Prohibited | Allowed
Utilize sending function at copy | Allowed | Allowed | Allowed | Allowed | Allowed
Approval Setting to Use Toner Save Mode | No Toner Save | No Toner Save | No Toner Save | No Toner Save | No Toner Save
PDF Creation for PC Browsing | Allowed | Prohibited | Allowed | Allowed | Allowed
PRINTER
Approval Setting | Allowed | Prohibited | Allowed | Allowed | Allowed
FTP Pull Print | Allowed | Prohibited | Allowed | Prohibited | Allowed
USB Memory Direct Print | Allowed | Prohibited | Allowed | Prohibited | Allowed
Network Folder Pull Print | Allowed | Prohibited | Allowed | Prohibited | Allowed
Sending while printing | Allowed | Allowed | Allowed | Allowed | Allowed
Toner Save Mode Usage Approval Setting*1 | No Toner Saving | No Toner Saving | No Toner Saving | No Toner Saving | No Toner Save
PDF Creation for PC Browsing | Allowed | Prohibited | Allowed | Allowed | Allowed
Image Send
Access to Fax Data | Allowed | Allowed | Allowed | Allowed | Allowed
Approval Settings for Each Mode
E-mail FTP Desktop Network Folder Internet Fax Send PC-I-Fax Send Fax Send PC-Fax Send PC Scan | All allowed | All prohibited | All allowed | All allowed | All prohibited
Colour Scan | Allowed | Prohibited | Allowed | Prohibited | Allowed
Special Modes Usage | Allowed | Prohibited | Allowed | Prohibited | Allowed
Program Registration | Allowed | Prohibited | Allowed | Prohibited | Allowed
PDF Creation for PC Browsing | Allowed | Prohibited | Allowed | Allowed | Allowed
Approval Setting for Addressing
Approval Setting for Direct Entry Approval Setting to Use a Local Address Book Approval Settings to Use a Global Address Book | All allowed | All allowed | All allowed | All allowed | All allowed
Document Filing
Scan to HDD
Approval Setting | Allowed | Prohibited | Allowed | Only Black & White Allowed | Allowed
Special Modes Usage | Allowed | Prohibited | Allowed | Prohibited | Allowed
PDF Creation for PC Browsing | Allowed | Prohibited | Allowed | Allowed | Allowed
Scan to Ext.Memory Dev.
Approval Setting | Allowed | Prohibited | Allowed | Allowed | Prohibited
Special Modes Usage | Allowed | Prohibited | Allowed | Prohibited | Allowed
Prints (Document Filing)
Approval Setting | All allowed | All prohibited | All allowed | Allowed | All allowed
Special Modes Usage | Allowed | Prohibited | Allowed | Prohibited | Allowed
Approval Setting to Use Toner Save Mode | No Toner Save | No Toner Save | No Toner Save | No Toner Save | No Toner Save
Document Filing Image Check | Allowed | Prohibited | Allowed | Prohibited | Allowed
Display only the Files of Logged-in Users | Prohibited | Prohibited | Prohibited | Prohibited | Prohibited
Sharp OSA
Sharp OSA Approval Setting | Allowed | Prohibited | Allowed | Allowed | Allowed
Web Browsing
Web Browsing Approval Setting | Allowed | Prohibited | Allowed | Allowed | Allowed
Common Functions
Approval Settings for 2-Sided Print | All allowed | All allowed | All allowed | All allowed | All allowed
Changing Billing Code | Allowed | Allowed | Allowed | Allowed | Allowed
Output Approval Settings | All allowed | All prohibited | All allowed | All prohibited | All allowed
Security
Print Jobs Other than Print Hold Job | Allowed | Allowed | Allowed | Allowed | Allowed
File Saving: Quick File/Sharing Mode | Prohibited | Prohibited | Prohibited | Prohibited | Prohibited
File Saving: Confidential Mode | Allowed | Prohibited | Allowed | Prohibited | Allowed
Pattern Print Input - Direct Entry | Allowed | Prohibited | Allowed | Prohibited | Allowed
SYSTEM SETTINGS
SYSTEM SETTINGS
System Settings*2 | Allowed*3 | Allowed*3 | Only user authority settings are allowed | All settings prohibited | Only user authority settings are allowed
Web Settings
Display of Device/Network Status | Allowed | Allowed | Allowed | Prohibited | Allowed
Power Reset | Prohibited | Prohibited
Machine Identification | Prohibited | Prohibited
Application Settings (Except for Pre-set Text, Forwarding / Storing Table) | Prohibited | Prohibited
Registration of Pre-set Text/Forward Table | Allowed | Allowed
E-MAIL ALERT AND STATUS | Prohibited | Prohibited
Job Log Setting | Prohibited | Prohibited
Port Control/Filter Settings | Prohibited | Prohibited
Custom Link Setting | Prohibited | Prohibited
Operation Manual Download | Allowed | Allowed

*1 This function is not available in some countries and regions.
*2 For information on each setting, see the setting mode list.
*3 All allowed except for Change Administrator Password.
Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
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