# DETAILED SETTINGS FOR FILING

## Overview

If you set the file property, user name, file name, and storage folder location, they are useful when you search or control storage data. Also, if you set the file property to [Confidential] and set its PIN Code/password, the file is protected from access by others.

Property

You can set the Sharing, Protect, or Confidential property to each file.
A user can delete a file having the "Sharing" property.
To protect a file from being moved or deleted by erroneous operations or from automatic data deletion, set its property to "Protect" or "Confidential".

Sharing | Any user can display and operate files having the "Sharing" property.
Protect | Once "Protect" is set, its file cannot be edited, moved, and deleted. No password setting is required. The protected files are identified by "" in each mode.
Confidential | "Confidential" files are protected by PIN Code/password. The confidential files are identified by "" in each mode.

- You can change the property of a file even after you have saved it.
  - CHECKING THE SAVED FILES/CHANGING THE FILE NAME AND PROPERTY
- Even if you have saved a file using the Quick File function, you can change its property to "Sharing" or "Protect".

###### Restrictions on changing the property

- If files are already stored in the Quick File folder, you can change their property to either "Sharing" or "Protect" only. You cannot change the file property to "Confidential". To do so, move the file to the Main folder or a custom folder first, and then change its property to "Confidential".
- You cannot set two or more properties to a single file.

## Operation

### Changing the property

1. #### Tap the [Property] box on the File Information screen, and select "Sharing", "Protect" or "Confidential"

2. #### If you select [Confidential], tap the [PIN Code/Password] box to display the software keyboard and enter the PIN Code/password (5 to 32 digits)

   The PIN Code/password is shown by "".

### Specifying a user name

1. #### Tab the [User Name] text box

   When user authentication is used, the user name that was used for login is automatically selected. In this case, this step is not necessary.
   The user name must first be stored by selecting [User Control] in "Setting mode (administrator)" → [User List].

2. #### Tap the desired user name key

   You can also select the user by tapping the [Call by User Number] key and by entering the user number.
   You must first enter the user number by selecting the [User Control] in "Setting mode (administrator)" → [User List].
   After the settings are completed, tap .

### Name a file

1. #### Tap the [File Name] text box, and enter a file name

   Enter a file name using a maximum of 30 characters.

   ###### File name

   - If you enter an existing file name, a tilde (~) and a serial number are added after the file name. This is saved as a different file. The file name is not case-sensitive.
     For example, if the "test.txt" file already exists and you specify the "TEST.TXT" file, the file will be saved as "TEST.TXT~1" file.
   - If the length of file name exceeds the limit, excess characters will be omitted and a serial number will be added after the file name.

### Specifying the storage location

1. #### Tap the [Stored to] text box

   If My Folder has been set, it is selected automatically.

2. #### Tap the storage folder key

   If a PIN Code/password has been set for the folder, a PIN Code/password entry screen appears. Enter the PIN Code/password (5 to 8 digits) from the numeric keys, and tap the .

### Creating PDF for PC browsing

Check the [Create PDF for PC Browsing] box to , and a PDF for PC browsing is created during file storage.
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