Privacy Policy

As of February 9, 2026 

Respecting the right to privacy of individuals who visit the sharp.pl website, we wish to declare that we process the data obtained in this manner in accordance with national and European laws and under conditions that ensure its security, namely its confidentiality, availability, integrity, and accountability of our activities. To ensure the transparency of our data processing activities, we present the Company’s personal data protection policies, established pursuant to Regulation (EU) (EU) 2016/679 of April 27, 2016, on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, hereinafter “GDPR”).

Who is the Controller of your personal data?

The controller of your personal data is Sharp Business Systems Polska Sp. z o.o., with its registered office at ul. Poleczki 33, 02-822 Warsaw, Tax ID No. 951-261-84-69, KRS 0001163270 , (hereinafter: “Controller” or “Company”). The Controller can be contacted in the following manner:

  1. by mail to the address indicated above,

  2. by phone: +48 22 545 81 00,

  3. email: reception.sep@sharp.eu 

  4. website: www.sharp.pl. 

There is also a second data controller for the sharp.pl website, namely: Sharp Electronics (Europe) Limited, 4 Furzeground Way, Stockley Park, Uxbridge, UB11 1EZ. The company allows contact in the following ways:

  1. by mail to the address listed above,
  2. by phone: +44 208 734 2000,
  3. by email:DPOEurope.SEE@sharp.eu .

Please note that each Sharp organization in Europe is an independent data controller, and you should review the privacy policy on the website for the country (e.g., sharp.eu, sharp.co.uk, sharp.fr, sharp.de) that you are accessing or in which you reside.

Has the Controller appointed a Data Protection Officer?

For matters regarding the processing of your personal data and your related rights, you may contact the Company’s designated Data Protection Officer via email atrodo.pl@sharp.eu or in writing to the Controller’s registered office address.

What personal data do we process?

In connection with your use of our website, we process your personal data when you create an account with us, purchase our products or services, fill out forms we provide, or contact us by phone, email, or other means. Where appropriate, we may use your personal data to automate certain routine tasks and obtain information using artificial intelligence. Such use of artificial intelligence tools allows us to focus on higher-value activities and increases our operational efficiency.

Below, we describe the types of personal data we process depending on the circumstances in which the personal data is collected. We process the following categories of personal data:

  1. Visitors to our website

The personal data we collect when you visit our website falls into two categories:

  1. information you provide directly. We collect personal data that you voluntarily provide through our website, for example when filling out online forms to contact us (“Support,” “Contact Us”), subscribing to our newsletter, using one of our online services, subscribing to our marketing communications, participating in surveys, or registering for events we organize. The information we collect about you includes:

    •    first and last name,

    •    job title, level, or professional role,

    •    company or organization,

    •    company details,

    •    contact information, including primary email address, email address, and phone numbers,

    •    demographic information, such as industry, country, ZIP code, preferences, and interests,

    •    other information relevant to customer surveys or similar research,

    •    information relevant to the provision of our services to you,

    •    any other personal data that you voluntarily choose to provide to us.

     

  2. Information collected automatically. When you visit our website, we automatically collect certain personal data from your device, such as your IP address, device type, unique device identifier, browser type, general geographic location (e.g., country or city), and other technical information. We may also collect information about how you and your device interact with the content on our website, such as links clicked and information accessed. We collect this information to better understand the people who visit our site, where they come from, and what content on our pages interests them. This information may then be used for analytical and quality assurance purposes. For more information on how the Company uses automatically collected data, including cookies and other similar tracking technologies, please see our Cookie Policy.

    Our website also uses various social media plugins. More information on their use is provided below. 

    3. Customers

When you engage us to provide services, we collect and use your personal data for legitimate business purposes related to the provision of those services. As part of such services, the Controller may also process personal data of individuals who are not directly our customers (for example, employees, customers, or suppliers of our customers). 

Most of the personal data we collect and use to provide our services is voluntarily provided by our customers. Where such data may relate to individuals who are not direct customers of the Company, we obtain confirmation from our customer that they are authorized to provide us with this data for further processing in accordance with the law. 

 We process the following categories of personal data:

  • basic information, such as first and last name, the company you work for, your job title, and your relationship to the individual,

  • contact details, such as mailing address, email address, and phone numbers,

  • financial information, including any information facilitating payments between the parties,

  • any other personal data concerning you or other third parties that you provide to us for the purpose of using our services.

  1. Data in the CRM system

We process the personal data of our business contacts (e.g., current, former, or potential customers, including their employees and other business contacts) in our customer relationship management (CRM) systems.

Our CRM systems support our business operations and facilitate our marketing activities. The company uses the information stored in these systems to provide contacts with information about our products, marketing materials (provided they have consented to this), surveys, and invitations to events, as well as for general customer relationship management purposes. 

In our CRM systems, we process the following categories of personal data:

•    first and last name, job title, address, email address, phone numbers,

•    name of the employer or organization with which the person is associated,

•    marketing preferences,

•   responses to invitations and confirmations of attendance at events,

•    any other information voluntarily provided during our business relationship.

We do not intentionally collect sensitive data unless you provide it to us (for example, special dietary requirements that reveal religious affiliation or food allergies) when you participate in one of our events. The collection of such data will be subject to the specific privacy notice applicable to the event in which you are participating.

  1. Participants in events organized by the Company

We process the personal data of participants in events organized by the Company, including meetings, conferences, training sessions, and webinars. We may use various applications and online platforms to manage event registration processes. Please review their privacy policies and read them carefully before providing your personal data to participate in an event.

When you participate in events organized by us, we process the following categories of personal data (to the extent they apply to a specific event):

•    first and last name, age, or date of birth,

•    customer information (name, address),

•    email address,

•    gender,

•    home address or mailing address,

•    names of employers,

•    job title (position),

•    phone numbers.

The Company may take photographs and make audio or video recordings in public places during events organized by the Company. Processing the image of a person captured in a photograph or recording requires that person’s consent in situations specified by law.

  1. Users of our platforms or applications

We provide users, including our clients and their end users, with access to various applications managed by the Company, such as the partner portal or the online training service (Academy). All personal data collected through these applications (e.g., first and last name, email address, date and time of registration) is recorded for the purpose of providing these services, verifying users’ identities, and ensuring they have secure access to a protected online environment. This also enables the Company to grant or deny access in the event of misuse of the service. Any third-party applications provided by the Company are subject to their own privacy policies. Please review their content and read them carefully when using our platforms and applications.

  1. Visitors to our social media sites and users of our social media tools

 

  1. Social Media

    The Company uses various social media platforms for recruitment, marketing, and business development purposes. We use social media to post job openings at the Company and to promote our products, services, and brand.

    Please note that while the Company is responsible for the content published via social media platforms, it is not responsible for the management or administration of any of these platforms.  You should always review and carefully read the legal terms and privacy policies applicable to these social media platforms. If you have questions regarding how a social media platform uses data, please contact the platform provider directly. 

    In certain circumstances, the Company may receive aggregated data from the providers of these social media platforms, such as the number of “likes” in response to the Company’s published content and posts, the number of visitors who engage with our posts, or information about clicked links and downloaded content.

    Social media plugins:

    Social media plugins are also implemented on our website, for example in the form of a special button that allows the website to establish a direct connection to the server of the relevant social media platform. As a result of this direct connection, the social media provider will be informed about the specific page on our website that initiated the connection. If you wish to prevent such sharing, you should check the settings of your social media accounts before visiting our website, as the Company has no influence over how data is collected via social media plugins.

    Our website uses the following plugins and widgets:

  • Twitter

    Twitter features have been integrated into our website. When you use Twitter and the “retweet” function, the websites you visit are linked to your Twitter account and shared with other users. If you are not logged into your Twitter account, clicking the Twitter button will redirect you to the Twitter login page, where you must enter your login credentials. In this way, the data will also be transmitted to Twitter. Please note that we have no knowledge of the content of the data transmitted or how it is used by Twitter. For more information, please refer to Twitter’s privacy policy.

  • YouTube

    Our website uses plugins from YouTube, which is operated by Google. If you visit one of our pages containing a YouTube plugin, a connection to YouTube’s servers will be established. The YouTube server receives information about which pages you have visited.

    If you are logged into your YouTube account, YouTube allows your browsing behavior to be linked directly to your personal profile. You can prevent this by logging out of your YouTube account. If you are not logged in, clicking the YouTube button will take you to the YouTube login page, where you can enter your login credentials. For more information, please see Google’s privacy policy.

  • LinkedIn

    The Company uses LinkedIn Lead Gen Forms to publish Company-sponsored content and LinkedIn InMail sponsored messages for recruitment, business development, and marketing campaigns. When LinkedIn members click on the Company’s ad, they will see a form that is pre-filled with information from their LinkedIn profile, such as their first and last name, contact information, company name, years of experience, job title, and location. After submitting the form, the LinkedIn member will be connected with our Company. Click here to review LinkedIn’s privacy policy.

  • Google Maps

    Our website uses the Google Maps mapping service via an application programming interface (API). To use Google Maps, it is necessary to record the user’s IP address. This information is typically transmitted to a Google server in the United States and stored there. The Company has no influence over this data transfer. For more information, please refer to Google’s privacy policy.

  1. Individuals corresponding with the Company via email

The Company uses various tools to ensure the security of our IT infrastructure, including our email services. Examples of such tools include:

  • systems that scan emails sent to the Company’s recipients for suspicious attachments and URLs to prevent malware attacks,

  • tools that provide endpoint threat detection to detect malicious attacks,

  • tools that block specific content or websites.

If you correspond with the Company via email, your emails will be scanned by tools used by the Company to ensure the security of its IT infrastructure, which may result in the content being read by authorized Company personnel other than the intended recipient.

  1. Job Applicants

We process personal data for recruitment purposes to facilitate the management of available job openings and to match candidates’ skills, experience, and education to specific positions offered by the Company. This data may be collected directly from the candidate or from other sources. 

For this purpose, the Company processes the following categories of personal data:

  • CVs/resumes,

  • employment history,

  • employment information and references,

  • other information and data provided by the candidate.

This information is shared with those involved in the recruitment process to decide whether to invite the candidate for an interview. The Company collects additional information if the candidate is invited for an interview (or its equivalent) and for subsequent stages of the recruitment process. This information includes interview notes, assessment results, feedback, and offer details.

As part of our recruitment process, we may also collect special category data from candidates if we are required to do so under labor law. This information is relevant to the future work environment at the Company or the future provision of employee benefits, or, with the individual’s explicit consent, where the collection of such information is permitted by law. 

Our recruitment tools and websites contain their own privacy notices explaining why and how personal data is collected and processed by these applications. We encourage individuals using our recruitment tools and websites to review the privacy notices available on the tool provider’s website.

  1. Suppliers of Goods and Services

We process the personal data of our suppliers (including subcontractors and individuals associated with our suppliers) to manage our relationships and contracts and to utilize our suppliers’ services.

The personal data we process is typically limited to contact information (first and last name, employer name, phone number, email address, and other contact details) and financial information, including payment-related information.

  1. Visitors to our office:

When you visit our office, we process your personal data to provide certain amenities (such as access to our office). The personal data we collect is typically limited to your first and last name, contact information, location, and the time you enter and exit our office.

What is the purpose and legal basis for processing your personal data?

The Controller processes your personal data for the following purposes:

  1. enable you to use our website for informational purposes, as well as to collect information for analytical purposes (legal basis: the Controller’s legitimate interest in providing access to its website, ensuring the functionality and optimization of web pages, and the security of IT systems, i.e., Article 6(1)(f) of the GDPR),

  2.  exchanging correspondence by responding to inquiries submitted via the “Support” or “Contact Us” contact forms (legal basis: the Controller’s legitimate interest in ensuring access to its website, as well as the functionality and optimization of web pages and the security of IT systems, and enabling you to contact the Company or submit an inquiry/complaint, i.e., Article 6(1)(f) of the GDPR),

  3.  sending commercial information for marketing purposes, including providing information about the Company’s products or services (legal basis: the Company’s legitimate interest under Article 6(1)(f) of the GDPR, subject to your separate consent to select a specific communication channel by checking the appropriate checkbox, in accordance with separate regulations in this regard),

  4.  asserting or defending legal claims related to the operation of the website, as well as preventing crimes and conducting related investigations (legal basis: the Controller’s legitimate interest, i.e., Article 6(1)(f) of the GDPR).

To whom may we disclose your personal data?

The recipients of your personal data may include:

  1. authorized public authorities,

  2. entities providing services on behalf of the Controller, based on concluded agreements and in accordance with the Company’s instructions,

  3. entities within the Sharp Group, in connection with services provided within the Group.

For how long will we process your personal data?

Your personal data will be processed until the legal basis for its processing expires, the purpose of the processing is achieved, or the processing ceases for another reason. If the basis for processing is the Company’s legitimate interest, personal data will be stored until the controller’s legitimate interest is fulfilled or until you object to the processing of your personal data. 

The aforementioned data processing periods may be extended if such processing is necessary to establish and pursue potential claims or defend against claims, and after that time only to the extent required by law. 

What rights do you have in connection with our processing of your personal data? 

The Company allows you to exercise the following rights:

  1. access to data – you have the right to access your personal data and obtain a copy of it. In addition, you have the right to obtain information regarding, in particular, the purpose of processing, the categories of data being processed, information about recipients, the planned retention period for your data, and your rights;

  2. right to erasure – if your personal data is no longer necessary for the purpose for which it was collected, or if you object to the processing of your data and there are no overriding legitimate interests on our part, as well as in situations where you believe that we are processing your data unlawfully, you have the right to request its deletion in whole or in part. However, this right does not apply to data to the extent that it is necessary to pursue, establish, or defend our claims or to fulfill our legal obligation to process or store it under applicable law ;

  3. Restriction of data processing – if, in your opinion, we have incorrect data about you or are processing it without justification, or if you do not want us to delete it because you will need it to establish, assert, pursue, or defend claims, as well as during the period preceding your objection to data processing—you have the right to request that we restrict data processing solely to storage or the performance of other actions agreed upon with you. Notwithstanding your exercise of the right indicated above, we may process your data in the event of establishing, pursuing, or defending claims to which we are entitled;

  4. Data portability – you have the right to receive your personal data in a structured, commonly used, machine-readable format and then request that this data be transferred to another controller if your data is processed by us based on your consent or a contract with you and if such data is processed by automated means;

  5. Objection to the processing of personal data – for reasons related to your particular situation, you may object at any time to our processing of your personal data if we process it based on our legitimate interest. Once you have objected, we will no longer be able to process your personal data based on the aforementioned grounds for processing, unless we demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or grounds for the establishment, exercise, or defense of legal claims;

  6. lodge a complaint with a supervisory authority—if you believe that we are processing your personal data unlawfully, you have the right to lodge a complaint with the national supervisory authority, which is the President of the Personal Data Protection Office based in Warsaw.

If you wish to exercise the rights listed above, please submit your request via email torodo.pl@sharp.eu or by mail to Sharp Business Systems Polska Sp. z o.o., located at ul. Poleczki 33, 02-822 Warsaw. Please note that the rights listed above are not absolute and may not apply in every instance where we process your personal data. 

We also inform you that before exercising the aforementioned rights, we are required to verify the identity of the person making the request as the data subject to whom the personal data covered by the request pertains. 

Is the provision of personal data voluntary?

Providing data in contact forms is voluntary, although necessary to initiate steps toward entering into a contract with the Company or responding to a submitted inquiry.

Do we transfer your personal data outside the European Economic Area?

Entities belonging to the Sharp Group operate in various countries around the world. Some parts of our internal infrastructure are centralized, including the provision of IT services. We may also transfer personal data to third parties (and their affiliates) that provide the aforementioned services to the Company.

Consequently, your personal data may be transferred outside the jurisdiction in which it is collected and stored. This includes countries outside the European Economic Area (EEA) and the United Kingdom. In cases where such a transfer is necessary, we implement appropriate security measures and legal safeguards to ensure the protection of personal data. The Company has implemented appropriate intra-group data transfer agreements, including a legally binding and enforceable commitment to protect all personal data within the Sharp Group. When transferring personal data to an external service provider, we also ensure legally binding contractual safeguards in accordance with the GDPR and other applicable data protection laws.

Changes to the Privacy Policy:

We reserve the right to amend this Privacy Policy. Any changes to this document will be posted on this page immediately. We are happy to answer any additional questions regarding this document or the website in general.